# Invoice reminder emails: 3 templates + the ladder
From Hourwiz: https://hourwiz.com/v/invoice-chaser
Sample emails for a fictional client. Replace the {placeholders}; most invoicing apps can fill in
the client name, invoice number, amount and due date for you. Add your own sign-off.

## The ladder (our schedule, not a rule)
- Email 1: 3 days BEFORE the due date (friendly)
- Email 2: 3 days AFTER the due date (polite)
- Email 3: 14 days AFTER the due date (firm)

## Our two rules
1. The moment they pay, the reminders stop.
2. After email 3, a person calls or writes personally.

## Email 1 · friendly · 3 days before due
Subject: Quick heads-up: invoice {id} due {due_date}
Hi {client} team, just a friendly note that invoice {id} for {amount} is due on {due_date}. The payment link is in the original email. Thanks again for the work together!

## Email 2 · polite · 3 days after due
Subject: Invoice {id} is now past due
Hi {client} team, invoice {id} for {amount} was due on {due_date} and I haven't seen the payment yet. Could you check on it this week? If it's already on its way, please ignore this.

## Email 3 · firm · 14 days after due
Subject: Invoice {id}: please confirm a payment date
Hi {client} team, invoice {id} for {amount} is now two weeks overdue (due {due_date}). Please reply with the date you'll pay, or let me know if there's a problem with the invoice so we can sort it out.

Workflow, not legal or financial advice. Check your own invoicing app's reminder settings and plan.